This employment opportunity is restricted to Nunavut Inuit who reside in Iqaluit only.
Reporting to the Director, Financial Services, the Administration Officer (Officer) provides support to the Financial Services team by planning, organizing, implementing administrative systems. The Officer handles administrative tasks like maintaining employee records, answering telephone calls, scheduling meetings, preparing reports and filing documents. The incumbent may also be responsible for managing inventory, maintaining company records, handling budget and office reporting, invoicing and providing customer service.
The Administration Officer will oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures. The Officer will establish work priorities, delegate work to office support staff and ensure deadlines are met and procedures are followed. This position maintains the divisions leave and attendance, casual staffing actions, timesheets, overtime request and other sensitive personnel documentation. Other responsibilities include: monitoring and maintaining office equipment and inventory supplies and ordering replacement supplies as needed; provide support to the finance team on logistics for events, meetings and workshops to ensure they are properly organized; receiving, reviewing, verifying and processing all correspondence, records management, invoices and other supporting documentation for the division; support with travel arrangements as necessary; preparing correspondence, documentation or presentation materials and the Officer will for the processing of human resource and financial documentation that may be confidential and private in nature.
The knowledge, skills, and abilities required for this job are usually obtained through a high school diploma or equivalent, plus two (2) years of relevant experience in an administrative role. Experience with office management software like Microsoft Office (MS) (MS Excel and MS Word, specifically) is also required for this position.
The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset. Knowledge of Inuit communities, culture, land, Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.
Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above.
If you are interested in applying for this job, please email your cover letter and resume to firstname.lastname@example.org. Please include the REFERENCE # in the subject line of your email.
- The Government of Nunavut is committed to creating a representative workforce, therefore priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
- Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
- Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
- Applicants may submit their resume in any of the Official Languages of Nunavut.
- Only those candidates selected for an interview will be contacted.
- The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.