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Property and Asset Management

Property and Asset Management provides Improved Real Property Management Services to ensure the cost-effective investment and efficient management of GN leased and owned offices for in GN Departments, Boards and Agencies.

CGS Property and Asset Management Services manages the development, implementation and administration of improved real property management policies, standards, systems and procedures, office accommodation strategies and plans, budgeting, real estate investment analysis, life cycle costs/benefits analysis, market rent studies, property valuations, leased office space acquisition and administration, revenue lease administration and the disposal of surplus property.

CGS Property and Asset Management also provides comprehensive Facility Management Services by developing, implementing and administering processes to maintain an inventory of capital assets owned by the Government of Nunavut using an industry standard methodology for assets of particular type, age and observed condition.

CGS Property and Asset Management is also responsible for the provision of Warehouse and Material Management Services, specifically the management and disposal of controllable assets (non-fixed Capital Assets) and the management of revolving stock.

 

Improved Real Property Management Services

Under the Leasing of Commercial Real Property - Consolidated Policy, Community and Government Services, specifically the Property and Asset Management Division is the contract authority for commercial real property lease contracts. The Office directly serves all GN departments and agencies through the provision of real property management services, advice and technical information in the development and continued management of the Real Property portfolio particularly with respect to the GN leased and owned office accommodation inventory.

The activities associated with this service impact on the ability of Client Departments to deliver programs and services. The Property and Asset Management Division provides opportunities for clients to identify their future real property needs in terms of the existing portfolio and short, medium and long term plans. It supports Clients with the analysis of their client needs and translation into real property acquisition and disposal decisions.

The advice and decisions provided have significant impact with respect to the life-cycle costs associated with real property. It impacts the efficiency of the Government of Nunavut by ensuring the integrity of the real property that directly supports the services provided by other departments as well as all Nunavummiut. Failure to provide a productive work environment can result in interruption of service to other government departments and the public. Productivity levels are related directly to the condition of the built environment. Service interruptions can reduce productivity to zero. Salaries of building occupants can make up as much as 92% of the total building operations and maintenance cost. Reduction in building occupant productivity levels greatly hinders the ability to deliver government programs and thus impact the public. Ensuring an operational, safe and comfortable environment for building occupants is integral to the program.

In support of this effort the Property and Asset Management Division maintains office space standards, and processes for efficient and effective planning, acquisition, management and disposal of GN general office space.

Building Closure Procedures

For more information you may contact:

Manager, Property and Asset Management
Community and Government Services
P.O. Box 1000, Station 630
Iqaluit, Nunavut X0A 0H0
Phone: (867) 975-7135
Fax: (867) 975-7154
Email: commercialleasing@gov.nu.ca

 

Facility Management

CGS is responsible for the provision of Facility Management services under its Facility Management Program to ensure corporate and regulatory compliance and proper, cost effective operation and maintenance of a facility contributing to an optimal, safe environment for occupants to function.

Under the Facility Management Program, CGS is responsible for the provision of operations and maintenance services on behalf of its clients for which it has received funding and based on individual client agreements.   It is essential to note that the Facility Management Program is funded to perform specific operations and maintenance work.  It should not be assumed that all work that can be funded from an operations and maintenance budget is funded by the Facility Management Program.  In an attempt to clarify its role, the Facility Management Office has developed a brochure outlining the services provided through the Facility Management Program.

Facility Management services are provided through the Community and Government Services regional offices. All GN facility related concerns should be reported to the respective regional office.  Note that the process for accessing Facility Management Program services may vary from region to region based on the current organizational structure and the specific service arrangement for a particular community. With respect to all regions, the following contact information can only be used during regular business hours. 

Iqaluit
Facilities Manager
Box 1000 – Station 630
Iqaluit, NU
X0A 0H0
Phone: (867) 975-7126
Fax: (867) 975-7154
Email: iqaluitworkorders@gov.nu.ca

Qikiqtaaluk Region
Facilities Manager
PO Box 379
Pond Inlet, NU
X0A 0S0
Phone: (867) 899-7321
Fax: (867) 899-7329
Email: qikiqtaalukworkorders@gov.nu.ca

Kivalliq Region
Facilities Manager
P.O. Bag 002
Rankin Inlet, NU
X0C 0G0
Phone: (867) 645-8154
Fax: (867) 645-8197
Email: kivalliqworkorders@gov.nu.ca

Kitikmeot Region
Facilities Manager
15 Omingmak Street
Cambridge Bay, NU
X0B 0C0
Phone: (867) 983-4153
Fax: (867) 983-4123
Email: kitikmeotworkorders@gov.nu.ca

Facility End Users should make a point of understanding the process for accessing Facility Management services and ensuring that normal, local and emergency contact information for facility related concerns is made available to all building occupants.  When accessing the Facility Management Program, all work requests should be submitted using a Work Request Form and the Work Request and Escalation Procedure available from your CGS Regional Office.  Emergencies should be reported directly using the Emergency Contact Information for GN Buildings.

For more information you may contact:

Territorial Maintenance Manager
Community and Government Services
P.O. Box 1000, Station 630
Iqaluit, Nunavut X0A 0H0
Phone: (867) 975-7131
Fax: (867) 975-7154

 
Materiel Management & Warehouse Services

CGS is responsible for the provision of *Materiel Management and Warehouse Services, specifically the management and disposal of controllable (non-fixed Capital Assets) and Mobile Assets, the management of revolving stock program, and the operation of the recycling program and Warehouse facility in Iqaluit.

Revolving Stock

The CGS Revolving Stock stores are a function of CGS Asset Management Division’s Warehouse Services in Iqaluit. CGS Revolving Stock stores is authorized under FAM 704 and FAM 910 to administer, monitor and stock all generic or common stock items that pertain to general usage by GN Departments, boards, schools and agencies throughout Nunavut. This includes both hardcopy and electronic forms. Stocked items generally consist of government accountable forms (financial and non-financial), warrant books, envelopes, paper, computing equipment and specialty promotional items that all GN Departments, boards, agencies and schools require in their day to day operations.

Surplus of Non-Fixed & Mobile Assets

All GN Departments, Agencies, Schools and Nunavut Arctic College regularly acquire and manage materiel (non-fixed tangible assets) to support their operational requirements to deliver programs. Tangible capital assets encompass a broad range of items from furniture to computers to vehicles and equipment. At the end of their life cycles, all non-fixed assets must be declared surplus and disposed in accordance with the Financial Administration Act (FAA), Financial Administration Manual (FAM) and the GN Surplus Policy.

As per FAM 704-3 Section 3.4 “All property that has been declared surplus must be transferred to the Department of Community and Government Services (CGS) for disposal. CGS, in consultation with the Department who declared the property surplus, may decide, for reasons of economy, that alternate disposal procedures are more appropriate“.

The GN Surplus Policy and FAM 704-3 Directive does not apply to the crown corporations Nunavut Power Corporation & Nunavut Housing Corporation.

 

Materiel Receiving & Warehouse Services in Iqaluit

CGS provides limited receiving services for the Government of Nunavut including:

  • IT Goods Receiving for CGS IPS & other client Departments.
  • Sealift Receiving for CGS & other client Departments Iqaluit.

 

CGS Warehouse Services in Iqaluit:

  • Cardboard & Paper Recycling Program
  • Custodial Storage
  • Freight Services (Canadian North & First Air)
  • Revolving Stock order delivery (Small orders only)
  • Small Package Delivery
  • Surplus Office Furniture inventory and Requisition
  • Surplus Mobile Equipment & Large Item Auctions

 

For more information you may contact:

Materiel Management Coordinator
Community and Government Services
P.O. Box 1000, Station 650
Iqaluit, Nunavut X0A 0H0
Phone: (867) 975-7150
Fax: (867) 975-7154 
Email: Cgs.warehouse.iq@gov.nu.ca

GN employees can also access the intranet.

* Materiel: The word materiel means the equipment and supplies in military, government or commercial supply-chain management. So, a forklift truck (which is equipment used in the supply chain) and a can of petrol (which is one of the supplies) would both be classified as materiel. In other words, materiel is the things a military force, government or a business needs to do its job.

 

Contact Us:

Property and Asset Management
Department of Community and Government Services
P.O. Box 1000, Station 630
Iqaluit, Nunavut
X0A 0H0
Phone: (867) 975-7100
Fax: (867) 975-7154
Email: PAMD.general.inquiries@gov.nu.ca

Government of Nunavut employees with key scan issues, additions, deletions, or modifications:
Email: keyscan@gov.nu.ca

To submit Governemnt of Nunavut facility OMF, electrical, and/or building inspection reports:
Email: Protectionservices-reports@gov.nu.ca

To submit WSCC inspection reports to the Government of Nunavut:
Email: WSCC-Reports@gov.nu.ca

Government of Nunavut leasing inquiries:
Email: Commercialleasing@gov.nu.ca

Government of Nunavut Asset Planner CMMS:
Email: assetplanner@gov.nu.ca