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This employment opportunity is open to all applicants.
Reporting to the Director, Nunavut Emergency Management (NEM), the Office Manager will be responsible for a wide range of administrative support services to NEM. The Office Manager will evaluate and recommend actions in the departmental business plan, specifically to the Search & Rescue (SAR) policy, the new initiative funding program, and the Disaster Financial Assistant Agreement (DFAA). Additionally, the Office Manager will administer the grants & contributions program under the search and rescue along with monitoring service contracts.
The Office Manager works closely with the policy division to develop and implement policies and procedures related to Nunavut Emergency Management (NEM). In addition, the incumbent will be responsible for administering NEM and NEM grants & contribution agreement (GCA) by preparing service contracts and coordinating and maintaining requisitions of files and records.
The incumbent takes the lead in the development of Nunavut Emergency Management budget for approval and prepare journal vouchers and ensure they are accurate along with making corrections when required. The position works closely with the Director and NEM Manager along with Community & Government Services (CGS) Finance division to review and analyze variance reports, and advise the Director on proposed plans of action or adjustments to ensure the NEM expenditure is within the approved budget.
The incumbent will be in charge of coordinating and monitoring the divisional NEM budget by providing reports and advice to the Director along with processing payments to community and SAR organizations by following the SAR and grants & contribution (GCA) policies. Furthermore, the incumbent will need to adhere to the Financial Administrative Manual (FAM) and Financial Administrative Act (FAA) and oversee the management of all financial records, projects, follow ups, audits and finalizing claims for the DFAA program and the National Mitigation Funding Agreement (NMFA).
An in-depth knowledge of financial information systems and financial acts, policies and procedures are required along with strong organizational skills. The ability to utilize computer programs such as, Microsoft Office is required and the ability to provide written and oral communication skills is required. The Official Languages of Nunavut are Inuktitut, Inuinnaqtun, English and French. Proficiency in more than one of Nunavut’s official language is an asset.
The knowledge, skills, and abilities required for this job are usually obtained through a High School Diploma, along with two years of related experience and one year of financial related experience.
Equivalencies that consist of an acceptable combination of education, experience, knowledge, skills and abilities may be considered.
Knowledge of Inuit language, communities, culture, land and Inuit Qaujimajatuqangit is an asset.
An eligibility list may be created to fill future vacancies.